What Is A 1099 Form? A Complete Guide To Tax Forms

Wondering about what is a 1099 form? 1099 forms are tax records that are used by financial institutions and others that make payments as part of their trade or company to report certain types of payments as required by IRS regulations. To find out more, continue reading.

A 1099 form is used to report various types of income made by a taxpayer during the year. 1099 is crucial since it is used to report a taxpayer’s non-employment income. 1099 may be sent for cash dividends paid for stock ownership or interest income earned from a bank account.

Because there are many different ways to earn non-employment income, there are many different sorts of 1099 forms. Independent contractors and freelancers who earned 600 dollars or more in non-employment income should receive a 1099 NEC.

Although taxpayers may dislike receiving tax paperwork like 1099s, and businesses may dislike giving them even more, 1099s are necessary because they track income that is not included in a person’s wages or compensation.

Nearly all 1099s and w2 forms, your employer’s wage report forms, are matched against your form 1040 or other tax forms by the internal revenue service (IRS). If they do not match, it sends taxpayers a cp2000 notice informing them that they owe additional money.

What is the 1099 form used for?

The internal revenue service uses the 1099 form to report non-employment income (IRS). A taxpayer (other than a business) who received at least $600 in non-employment income during the tax year is required to receive a 1099 form from their employer. If a taxpayer received dividends, for example, a 1099 form would be issued. Dividends are cash payments made to investors in exchange for their ownership of a company’s stock.

Does one need to pay taxes on a 1099 form?

Income that has been reported on 1099 is usually taxable. There are, however, a number of exceptions and offsets that can be used to minimize taxable income. Consider the case of a taxpayer who made a profit on the sale of a home because the selling price was more than the cost base.

The person may not owe taxes on that gain because, depending on their tax circumstances, they may be eligible for an exclusion of up to $250,000. 11 If you are unsure if you need to pay taxes on 1099 income, you should see a tax specialist.

Who needs to get the 1099 form?

1099 is usually issued to anyone who received $600 or more in non-employment income. However, there are several different forms of 1099s for various scenarios. Furthermore, the $600 limit has various exceptions, so you may obtain 1099 even though you earned less than $600 in non-employment income during the tax year.

Even if they did not receive a 1099 form, taxpayers must record any income. Taxpayers, on the other hand, are not required to send the 1099 form to the internal revenue service (IRS) when filing their taxes. In other words, the internal revenue service (IRS) obtains 1099 from the issuer or payer, which includes the taxpayer’s social security number.

Who should receive a 1099 form?

The internal revenue service (IRS) requires you to record certain types of non-employment income, such as stock dividends or cash you received as an independent contractor, on form 1099.

Any payee (other than a company) who receives at least 600 dollars in non-employment income during the year must receive 1099. The 600 dollars barrier requirement, however, has several exceptions. If a consumer earned 10 dollars or more in interest revenue, 1099 is normally provided by a financial services provider.

What is the difference between 1099 and a w2 form?

Non-employment income, such as that earned by freelancers and independent contractors, is reported on a 1099 form. A w-2, on the other hand, provides a taxpayer’s annual salary or employment income from a specific employer for the tax year. A w-2, unlike 1099, shows the taxes taken from an employee’s salary by the company during the year.

Types of 1099 forms

Depending on the sort of income produced throughout the tax year, there are several different types of 1099s. Presently, there are twenty different types of 1099 forms. Here are a few of the most common of them:


If a taxpayer earned more than 10 dollars in interest during the tax year, they will receive a 1099-int. A 1099-int is typically issued by banks, brokerage firms, and other investment firms.


If a taxpayer received dividend income during the tax year, he or she will receive a 1099-div. Dividends are frequently distributed to investors in the form of cash payments as a reward for owning stock or equity shares in a company.


Those who got money from the federal, state, or municipal government are handed a 1099-g form. A 1099-g would be issued to taxpayers who got a municipal tax refund or unemployment compensation, for example.


If a taxpayer receives a dividend or payout from a pension, retirement plan, or individual retirement account (IRA), a 1099-r is sent. A 1099-r may also be issued by certain annuities and life insurance contracts. However, not all retirement distributions are taxable, and if you are unsure whether you should pay taxes on the distribution, you should see a tax specialist.


A 1099-b is a form that a broker sends to a taxpayer detailing various transactions, such as the selling of stocks, commodities, and other securities. A 1099-b form would also be used to list and report certain sorts of bartering transactions carried out through a barter exchange.


A 1099-s is given to taxpayers who completed a real estate transaction during the tax year. Realizing gains or earnings from the sale of land, commercial and industrial buildings, as well as residential properties such as a home or condominium, are all instances of real estate transactions. One should consult a tax advisor because the proceeds from a real estate transaction may be tax-free, depending on the circumstances.


A 1099-misc is usually provided for income that does not qualify for one of the other 1099 forms. Some sources of non-employment income, such as money earned from prizes or awards, are reported on a 1099-misc.


Non-employee compensation reporting rules have changed, according to the IRS. Businesses must report some types of non-employee compensation on form 1099-NEC. Form 1099 misc was previously used.

If a business paid a non-employee 600 dollars or more during the tax year, form 1099-NEC must be filed. An independent contractor or someone employed on a contract basis to accomplish work, such as a graphic designer, writer, or web developer, is a non-employee.

A 1099-NEC form may be issued to taxpayers who were self-employed, freelancers, or had a side gig that brought in more than 600 dollars in income. Fees, perks, commissions, and royalties are examples of non-employee revenue. Payments to an attorney that totaled more than 600 dollars for the year must also be disclosed on a 1099-NEC.

Self-employed taxpayers who earned less than 600 dollars may not receive a 1099-NEC, but they must still disclose all of their earnings when filing their taxes. The internal revenue service (IRS) website has a copy of the 1099-NEC form as well as for instructions.

What if you do not get all your 1099s?

Taxpayers should keep track of all of their tax records so that they can file their taxes on time. One can contact the employer or payer to request the missing documentation if you have not gotten 1099. If 1099 is not received in a timely manner, taxpayers must file their tax returns before the due date for that year.

It is necessary to note that even if you do not receive the form, you are still liable for paying the taxes you owe. If your employer sends a 1099 form to the internal revenue service (IRS) but you do not receive it for some reason, the internal revenue service (IRS) will send you a letter which is actually a bill informing you that you owe taxes on the income.

Even if the firm did not file the 1099 form, a taxpayer who has not gotten the expected 1099 for revenue made will be eligible to declare it as miscellaneous income. As a result, it is necessary for all taxpayers to maintain track of any income they generate throughout the tax year in order to ensure that their earnings are properly recorded and not underreported. However, you should consult a tax professional to identify the appropriate filing method for your specific tax circumstances.

Stay on top of a new address

Whether or not the payer has your accurate address, the internal revenue services (IRS) and your state tax authority will receive the information based on your social security number (SSN). As a result, it is necessary to update your address with payers directly.

The internal revenue service gets your 1099

Any form 1099 that is given to you is also forwarded to the internal revenue service (IRS), however a bit later. Some companies send these to both taxpayers and the internal revenue service (IRS) at the same time.

Although most taxpayer copies are mailed, it may take a few weeks for all internal revenue service (IRS) copies to be collected, summarized, and transmitted to the internal revenue service (IRS). This is usually accomplished through the use of technology.

Report errors immediately

Because of the delay, you may have an opportunity to remedy glaring issues, so do not immediately throw the 1099s in a pile. One should be careful to open them right away. If you receive a 1099-misc that shows 8000 dollars in income but you only received 800 dollars from the company, notify the payer right away. It is possible that they will have time to fix it before forwarding it to the IRS, which is in your best interests.

If the wrong form has already been sent to the IRS, request that the payer send a corrected form. To ensure that the internal revenue service (IRS) does not combine the sums together, the form has a unique area to indicate that it is correcting an earlier 1099 form.

Repost every 1099

The internal revenue service (IRS) computerized matching is the key to form 1099. The payer’s employer identification number (EIN) and the payee’s social security (or taxpayer-identity) number are both included on every form 1099. Almost every 1099 document is matched with the payee’s tax return by the IRS. If you disagree with the facts on the 1099 form but can not persuade the payer, state your position on your tax return.

Assume you received a $100,000 reimbursement from your automobile insurance company to cover your medical expenditures and agony as a result of whiplash from an accident. Payments for personal physical injuries are not taxable, and therefore should not be reported on a form 1099.

Do not overlook a 1099 form

No one enjoys a tax audit, and there are many stories of what might lead to one. However, if you fail to disclose $500 in bank interest, the IRS will send you a computer-generated letter informing you that you owe the tax on that interest. 20 Pay it if it’s correct.

Do not forget state taxes

The majority of states have an income tax, and they receive the same data as the internal revenue service (IRS). So, if you forgot to include a 1099 form on your federal return, know that your state will most likely do the same.

When to ask for help?

Despite the fact that taxpayers are responsible for tracking their income and completing their taxes, there are occasions when you are unsure what to do. In these cases, seek assistance from the internal revenue service (IRS) or a tax advisor.

If a taxpayer does not get a 1099-r for pension and retirement plan distributions and contacting the payer has not fixed the issue, the internal revenue service (IRS) will contact your payer or employer on your behalf.

Tips for easing the pain of filing w2 and 1099 forms

Every year small business owners must file not only their personal and business taxes but also disclose the earnings of every employee on their payroll. Gathering all of your employees’ information and filling out all of those Form W2s may be a pain, especially if you also have to file Form 1099s to report revenues made to non-employees like contractors and service providers.

Unfortunately, you only have two months after the year ends to complete everything. If your company is like many others, you are using this time to set year-end goals and plan your marketing and promotions. There is simply too much to do.

Using specialist software that lets you assemble each employee’s payroll information and automatically populate all the relevant papers is one method to make the work of submitting w2s and 1099s a lot easier and faster. Small business owners, on the other hand, must be cautious while selecting software.

The software you buy should relieve your burden, not add to it. It should not cost an arm and a leg, and it should not take up too much of your time to learn how to use it. Let’s take a look at some short recommendations for assessing whether or not a specific W2 and 1099 software are suited for your small business:

Your W2 software should be inexpensive and tailored to small enterprises

You won’t utilize this program more than once a year, and you don’t have tens of thousands of employees. For as little as $39, you can get good W2 and 1099 software. Paying hundreds or even thousands of dollars on software that small firms don’t require is a waste of money.

Your W2 software should be simple to use and take little time to master

Many w2 and other tax-related software products are difficult to use, as they are generally built for accountants to utilize. Your W2 software should be able to print two forms per page on a laser-printed sheet that complies with internal revenue service (IRS) and social security administration standards. As an alternative to the classic red drop-out ink forms, the IRS and the social security administration now accept properly designed laser-printed forms.

By removing the need for costly red-ink forms, the appropriate software can save your company a lot of money. Check to see if your software has this feature and that its laser-printed forms meet internal revenue service (IRS) and SSA criteria.

A decent W2 program will also print two W2s or 1099s per page, one for each employee or contractor on the top half of the page and the other on the bottom. You will also save money by doing so.

Before you acquire W2 software, make sure you can check it out without risk or obligation

It doesn’t matter how little you pay for software if it doesn’t match your needs, is difficult to use, or requires a significant amount of effort to master. Make sure you have enough time to try your selected program for as long as you need it so you can be sure it’s perfect for you.

Some companies provide a restricted demo version of their program or will refund your money if you decide you don’t like it within 30-90 days. Companies that give a free download of their fully-functional version to sample before you buy are even better.

All current year forms necessary by the IRS and SSA for employee payroll reporting, including W2, W3, 1099, and 1096, should be updated in your W2 software. This is a critical point. You don’t want to be stuck with software that can only print forms from the previous year. That’s not going to help you at all.

Many tax-related software packages offered for businesses have much too many functions and so cost far more than small firms require or can afford. On the other hand, many low-cost versions cut too many corners and don’t deliver on their promises, so make sure you can test it out without incurring any costs or obligations.


Non-employment income, such as dividends paid from stock ownership or income generated as an independent contractor, is reported on a 1099 form. Because there are many different sorts of income, such as interest income, municipal tax refunds, and retirement account payouts, there are a number of 1099 forms. Regardless of whether you receive all of your 1099 documents or not, you must record the income when filing your taxes. When filing taxes, taxpayers are not required to transmit their 1099 documents to the internal revenue service (IRS), but they should report any inaccuracies on their 1099s. If you own a business and are unsure about issuing 1099s, you should seek advice from a tax specialist. Also, if you are a taxpayer with issues regarding your non-employment income or how to properly report it to the internal revenue service (IRS), get tax advice.

Charles Bains

Charles Bains

Charles Bains started his insurance career as a marketing intern before pounding the pavement as a commercial lines agent in Orlando, FL. As an industry journalist, his articles have appeared in a variety of trade publications. His insurance television career, short-lived but glorious, once saw him serve as the expert adviser on an insurance-themed infomercial (yes, you read that correctly). Having recently worked for various organizations, coupled with his broader insurance knowledge, Charles is able to understand our client’s needs and guide them accordingly. He is a gem for Insurance Noon as his wide area of expertise and experience have been beneficial in conducting further researches to come up with solutions and writing them in a manner which is easy for everyone including beginners to comprehend.